Job Description

Join a people-first organization where you’ll help shape the experience of every new hire from day one. Be part of a collaborative Talent team known for innovation, inclusivity, and operational excellence. Enjoy the flexibility of a hybrid or remote work model while supporting high-impact, company-wide initiatives.

Primary Services is actively recruiting for a Talent Acquisition Coordinator-Entry Level to support our client, a large and growing company with a national presence. In this role, you will play a key part in creating a best-in-class hiring and onboarding experience. You’ll work closely with recruiters, hiring managers, and HR leaders to ensure operational excellence throughout the hiring lifecycle—from job posting through day-one onboarding.

Responsibilities

• Coordinate job requisition creation, updates, and audits in partnership with recruiters and hiring managers.
• Manage external job postings across platforms, optimize ad budgets, and monitor posting performance.
• Maintain job and candidate data in the HRIS and ATS systems.
• Schedule interviews, manage travel logistics, and support candidate communications.
• Send offer letters, track candidate responses, and follow up to ensure timely progression.
• Initiate onboarding processes including background checks and new hire paperwork.
• Facilitate onboarding communications and support a seamless day-one experience for new hires.
• Track orientation attendance, verify I-9 documents, and coordinate ID badge photos.
• Collaborate with IT, facilities, and other stakeholders to ensure new hires are properly onboarded.
• Identify areas for process improvement within recruiting and onboarding workflows.
• Act as ATS super-user, providing training and support to talent team members.
• Support special projects, including M&A onboarding efforts and enterprise initiatives.
• Manage shared inboxes, calendars, and internal ticketing systems.

Qualifications

• High School Diploma or GED required.
• 1–2 years of administrative, coordinator, or support experience.
• Proficiency in Microsoft Excel, Outlook, and Teams.
• Familiarity with ATS or HRIS systems such as SuccessFactors or Workday preferred.
• Experience with database tools like Airtable is a plus.
• Understanding of recruitment and onboarding processes.
• Demonstrated ability to manage multiple deadlines and stakeholders.
• Strong attention to detail and commitment to data accuracy.
• Excellent written and verbal communication skills.
• Comfortable working both independently and in a team environment.
• Willingness to occasionally work outside standard hours as needed.

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