Job Description

Part-Time Personal Assistant

Location: Denver, CO (with occasional travel)

About the Role

We are a private family office seeking a part-time Personal Assistant to provide dedicated support to the Principal(s) across a wide range of personal and professional activities. This position requires an individual who is discreet, highly organized, proactive, and comfortable working in a dynamic, fast-paced environment.

Core Responsibilities

Pet Care & Oversight

• Provide daily care for multiple dogs, including walking, feeding, light grooming, and overseeing veterinary appointments
• Coordinate pet supply orders and schedule additional services as needed

Personal Errands & Mail Management

• Handle purchases, returns, and repair requests
• Manage incoming and outgoing mail and coordinate courier services

Administrative & Organizational Support

• Maintain accurate files and records (both digital and physical)
• Draft and proofread correspondence, track memberships, and update emergency contact lists
• Prepare and process expense reports

Calendar & Contact Management

• Keep calendars current, ensuring all events and appointments are properly scheduled
• Manage event invitations and RSVP on behalf of the Principal(s)
• Maintain up-to-date contact information for key individuals

Event Planning & Coordination

• Assist with the organization of small and large events, including catering, logistics, and setup

Travel Arrangements

• Coordinate domestic and international travel plans, including booking accommodations and transportation

Vendor & Service Liaison

• Source, vet, and coordinate personal service providers as needed

Special Projects

• Conduct research and manage ad hoc projects and requests as assigned

Ideal Candidate Profile

• Exemplary discretion and professionalism; ability to handle highly sensitive and confidential information
• Exceptional organizational and multitasking abilities; meticulous attention to detail
• Service-minded and solutions-oriented, with a proactive and adaptable approach
• Highly proficient with technology platforms and applications (Microsoft Office, Mac OS, Adobe Acrobat, DocuSign, project management tools)
• Strong interpersonal skills; polished, poised, and able to represent the Principal(s) with tact and grace
• Flexibility to adjust to evolving priorities and occasional work outside standard hours

Qualifications

• Minimum 5 years of experience as a personal assistant or in a similar high-level support role
• Bachelor’s degree (advanced degrees or certifications a plus)
• Previous experience in a private household or family office setting preferred
• Comfortable working around pets, particularly dogs
• Ability to pass a background check and driving record screening
• Willingness to sign a confidentiality agreement

Why Join Us?

• Flexible part-time schedule (details to be discussed)
• Unique opportunity to support a private family in a trusted, valued role
• Collaborative and respectful work environment

Equal Opportunity Statement

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other status protected by applicable law.

Job Tags

Similar Jobs