Job Description

Job Description

Job Description

Grant Funded: End Date - December 31, 2025
Hybrid Position Eligible

Position Summary

The Comptroller, under the direction of the Housing Director, is responsible for the accounting operations of the Housing Authority, including organizing, directing, and controlling the financial activities by performing the following duties either personally or through subordinate staff. Ensures all financial activity is recorded and reported in a timely fashion while exercising effective accounting and auditing practices. This position is responsible for ensuring the Housing Authority is in compliance with and follows all applicable Native American Housing and Self Determination Act (NAHASDA), Generally Accepted Accounting Principles (GAAP), Federal and State Laws, and Tribal policies and procedures.

Job Duties

• The following include but are not limited to essential functions of the position.
• Directs the accounting functions for the division.
• Prepares reports to summarize, interpret, and recast the Housing Authority’s financial position in areas of income, expenses, and earnings based on past, present, and expected operations.
• Performs the analysis, development, implementation and maintenance of the Housing division accounting systems relating to the preparation, compilation and analysis of financial statements.
• Oversees financial activities and ensures compliance with applicable rules and regulations, GAAP, Federal and State and regulatory authorities.
• Assists in the preparation of annual budgets and enters approved budgets into the JDE accounting software system.
• Analyzes the results of Housing Authority operations and programs and works with department managers to understand the implications of current and future activities.
• Monitors financial activities and details such as cash flow and reserve levels, to ensure that all legal and regulatory requirements are met.
• Performs the financial forecasts of the financial position and determines how to achieve the goals and objectives from a financial perspective for the division.
• Continually looks for ways to streamline the accounting processes of the division.
• Works closely with and assists as needed, accounting staff and department managers on day-to-day financial reporting.
• Prepares or directs preparation of financial statements, business activity reports, financial position forecasts, annual budgets, or reports required by regulatory agencies.
• Develops financial statements of assigned companies ensuring timeliness, accuracy and compliance with NAHASDA, State, Federal, GAAP, Tribal, and other regulatory authorities.
• Prepares federal financial reports for the Housing Authority and all special revenue accounts and processes financial draws from funding agencies ensuring funds are available to pay vendors and payroll.
• Conducts or coordinates audits of division accounts and financial transactions to ensure compliance with state and federal requirements and statutes.
• Prepares, presents, and attends financial reviews, Housing Commission, and Tribal Board presentations.
• Prepares annual budgets for all facets of the Housing Authority Operations, Tribe’s Utility Authority, and special revenue accounts.
• Prepares fixed asset detail for all assigned companies and identifies, enters, and tracks the transfers, sales, and disposition of fixed assets.
• Develops and monitors internal financial control policies and procedures to ensure all NAHASDA and applicable federally-regulated accounting policies and procedures are complied with.
• Reconciles and ensures accuracy of inventory, supplies, and materials monthly.
• Attends all Board of Directors, Housing and Utility Authority commission meetings, workshops, budget reviews, program manager meetings, departmental, and federal meetings, conferences, and trainings as requested and/or required.
• Procures investment services and maintains and monitors investment accounts.
• All other job-related duties as assigned

Knowledge Skills and Abilities

To perform the job successfully, an individual should demonstrate the following:

• Must have working knowledge and be able to use word processing, spreadsheet and database software, and computer-based accounting systems. Knowledge of AS400, JD Edwards, Microsoft Office Suite, inventory preferred.
• Must be able to work with minimal to no supervision.
• Knowledge of GAAP and Generally Accepted Auditing Standards (GAAS).
• Must have advanced knowledge of accounting, budgeting, inventory management, and data entry procedures, including journal entries, accounts payable and receivable processing, bank reconciliation procedures, cash handling, purchasing documentation, timekeeping, filing and archiving systems, and organizational management principles and practices.
• Must have excellent organizational skills and be able to multi-task and prioritize ensuring goals are met and deadlines are completed on time.
• Knowledge and experience in accounting for the construction industry is preferred.
• Must know standard and required reporting formats and schedules, and have the ability to develop reporting templates with complex formulas and extensive narratives.
• Must have strong project management and leadership skills.
• Must have the ability to analyze problems and data and develop responsive and effective solutions.
• Must have the ability to establish and maintain effective working relationships, maintain a cooperative, productive work environment, and promote positive public relations.
• Must have the ability to respond to difficult and stressful situations effectively and positively.
• Must have the ability to develop and provide training for staff, including the ability to demonstrate procedures.
• Must have excellent written and verbal communication skills including public speaking.
• Must maintain strict confidentiality.
• Native American preferred.

Minimum Qualifications

• Bachelor’s Degree in accounting, finance, or business administration with accounting emphasis required.
• Ten years’ accounting experience with or within a company or division of a governmental unit or large corporation that includes supervision of staff required in additional to above stated education requirement.

Preferred Qualifications

• Master’s degree in Business Administration, Accounting, or a related field.
• Certified Public Accountant (CPA) or CMA (Certified Management Accountant).

Certification(s) and/or Licenses Required

• Will be required to complete and pass pre-employment drug testing

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Regular exposure to favorable conditions such as those found in a normal office. Position sedentary with primarily sitting/lifting of maximum of 25 pounds. Physical factors include constant sitting, use of near vision, typing; frequent use of hearing, near/midrange/far vision, depth perception, color/field of vision, bending, occasional standing, walking, carrying/lifting, pushing/pulling, reaching, manual handling, use of smell. Working conditions include occasional exposure to noise, vibration, air quality; occasional exposure to weather, extreme heat/cold and wet/humidity. Potential hazards include frequent client contact and constant computer use.

Equal Opportunity Employer

STHA is an equal-opportunity employer and welcomes candidates from diverse backgrounds to apply. We do not discriminate based on race, color, religion, gender, sexual orientation, age, marital status, national origin, or any other protected status. We believe that all persons are entitled to equal opportunity. Equal employment is extended to all persons in all aspects of the employer-team-member relationship.

Preference

In accordance with the Indian Reorganization Act of 1934 Title 25, USC 472, the Indian Self-Determination and Education Assistance Act, the Native American Housing Assistance and Self Determination Act, 24 CFR Section 1000.50 regarding the Indian Housing Block Grant, and other applicable laws, the hiring preference will be:

1. Sault Tribe Members

2. Other Native American: For Section II of the hiring preference policy a "Native American" is any person who is a member of a federally recognized Indian Tribe or a member of any state recognized Indian Tribe.

3. Sault Tribe Member Spouse/Dependent

4. Other (non-native)

Any applicant who is claiming preference for category 1, 2 or 3 must submit documentation verifying his/her preference status

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