Job Description

About the Opportunity

A high-growth, fast-paced company is seeking a reliable and resourceful Executive Assistant to provide direct support to one or more senior leaders. This role is essential in keeping operations smooth, schedules aligned, and priorities focused. The ideal candidate is a sharp, organized, and trusted partner who thrives in a dynamic environment and understands the importance of discretion, speed, and attention to detail.

Key Responsibilities

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements
• Handle confidential correspondence, communications, and sensitive materials with professionalism
• Prepare executive-level reports, meeting agendas, and follow-up documentation
• Coordinate logistics for meetings, events, and internal/external engagements
• Act as a liaison between executives and internal/external stakeholders
• Assist with project tracking, task prioritization, and information gathering
• Anticipate executive needs and proactively manage time, information flow, and priorities
• Perform administrative tasks such as expense reports, invoice processing, and recordkeeping

Qualifications

• 3 plus years of experience in an Executive Assistant or high-level administrative role
• Proven ability to support C-suite or senior leadership in a fast-paced environment
• Excellent verbal and written communication skills
• Highly organized, detail-oriented, and adaptable to shifting priorities
• Tech-savvy with strong proficiency in Google Workspace and/or Microsoft Office
• Strong judgment, discretion, and interpersonal skills
• Experience in [industry, e.g., construction, real estate, tech] is a plus but not required

Who You Are

• A proactive problem-solver who anticipates needs before they arise
• Comfortable working independently and handling multiple demands at once
• Trustworthy, reliable, and able to maintain confidentiality at all times
• Motivated to take ownership of tasks and see them through completion
• Someone who thrives in a supporting role and takes pride in helping leaders succeed

Optional Add-Ons (if needed)

• Experience supporting more than one executive
• Familiarity with CRM systems, project management tools, or task-tracking platforms
• Willingness to occasionally travel or work outside traditional office hours when required

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