Job Description
Job Title: Administrative Assistant / Executive Assistant
Company: Italian Marble & Granite
Location: 8526 Roll Rd, Clarence Center NY 14032
Job Type: Full-Time
About Us:
Italian Marble & Granite is a leader in custom stone fabrication and installation, offering high-end products and exceptional service to residential and commercial clients. With decades of experience and a reputation for excellence, we are looking for a dedicated and organized Administrative Assistant / Executive Assistant to join our team and help keep our operations running smoothly.
Job Summary:
We are seeking a proactive, detail-oriented, and highly organized Administrative Assistant / Executive Assistant to support our team and leadership. This role is crucial in ensuring the day-to-day administrative operations are handled efficiently and professionally. The ideal candidate will have excellent communication skills, be comfortable handling confidential information, and thrive in a fast-paced environment.
Key Responsibilities:
Answer and direct incoming phone calls with professionalism and courtesy
Support executive team with administrative tasks, scheduling, and communication
Prepare and run reports for internal operations and project tracking
Assist with billing and invoicing in coordination with the finance team
Order office and operational supplies as needed and manage inventory
Maintain organized digital and physical filing systems
Help coordinate internal meetings and company communications
Perform data entry and update customer records and job files
Provide general administrative support to staff and management
Liaise with vendors and service providers
Qualifications:
Proven experience as an administrative assistant, executive assistant, or similar role
Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Experience with QuickBooks or other accounting software is a plus
Excellent verbal and written communication skills
High level of professionalism and confidentiality
Strong organizational and time management abilities
Ability to multitask and prioritize work effectively
Familiarity with the construction, design, or manufacturing industry is a plus
Benefits:
Competitive salary based on experience
Health and dental insurance
Paid time off and holidays
Supportive and collaborative team environment
Opportunities for growth and professional development
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